M&E Manual Guide for IFAD Funded Projects in Vietnam

Tác giả: Nguyễn Ngọc Anh, Nguyen Thi Phuong Mai, Nguyễn Thị An, Trần Thanh Thuy, Ha Nguyen Thu, Huong Pho Thanh, Nguyen Thi Huyen, Nguyen Thi Chuc, Đỗ Hoàng My
Nhà xuất bản: IFAD
Năm xuất bản: 2012

M&E Manual Guide for IFAD funded projects in Viet Nam, to equipped the IFAD partners in Vietnam with knowledge and practices on M&E.

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Introduction about the Manual Guide

IFAD has been working for and with the poorest people in Viet Nam, including ethnic minorities, small-scale farmers and households headed by women. At present, IFAD is working at ten provinces in Viet Nam (09 projects), and some other projects will be implemented soon. All IFAD-funded projects, no matter what their specific focus is (e.g. natural resources, micro-enterprises value chains, microfinance) are expected to bring positive changes in the beneficiaries’ lives in terms of food security, incomes and livelihoods. To address these objectives, the projects should be managed and implemented in a proper result-oriented way.

In order to assess its progress against implementation plans (monitoring), and to assess the outcomes and impact it has achieved (evaluation), the project’s monitoring and evaluation (M&E) system is extremely important. The purpose of monitoring and evaluation is to obtain accurate information that will be used by decision-makers in the project to improve and ensure proper use of resources as well as to maximize the impact achieved from these resources. In 2003, IFAD adopted a Results and Impact Management System (RIMS), which is a comprehensive system to monitor and document the outputs, outcomes and impacts of IFAD-funded projects. In addition, the last two years have seen the quasi-experimental approach for rigorous impact evaluation being integrated into the IFAD RIMS (commonly referred to as RIMS+).

However, there is a fact that most of IFAD project management staff in Viet Nam have limited exposure to IFAD M&E system, including the RIMS and RIMS+ (while those have some experience are moving around). Therefore, building and improving capacity for IFAD project’s management staff is extremely important. The management staff needs to be equipped with knowledge and practices on project management and M&E, especially they have to familiar with the RIMS/RIMS+, in order to organize and manage resources so the project is completed within defined scope, quality, time and cost constraints.

Development and Policy Research Center (DEPOCEN) is assigned by IFAD Ha Noi to prepare a Manual Guide for IFAD funded projects in Viet Nam, to equipped the IFAD partners in Vietnam with knowledge and practices on M&E.

Therefore, this Manual Guide is prepare mainly for the two major audiences:

  • Project managers: the people responsible for managing the various aspects of project implementation. This includes the project director, managers of project components and the responsible managers of partner or contracting organizations who are implementing a specific element of the project;
  • M&E staff: the staff of a project or implementing partners and contractors who have responsibilities for setting up and/or implementing M&E systems.

Besides above major audience, the Manual Guide is also useful for the consultants, who providing external assistance on project M&E and information management, and anyone in IFAD and cooperating institution staff, who is providing guidance, supervision or support to the project.

The ideas in this Manual Guide are not a mandatory M&E system with which all projects must comply. The Manual Guide describes what is considered-and has proven to be-good practice in project M&E. The development of this Manual Guide is mainly based on series of IFAD technical guidance/paper, including “Managing for Impact in Rural Development – A Guide for Project M&E”, “Result and Impact Management System – Practical Guidance for Impact Survey”, “Result and Impact Management System – First and Second Level Results Handbook”, Technical Guidelines No.1 to No.5 and other literatures about M&E in general.

Structure of the Manual Guide

The Manual Guide has nine chapters. The first Chapter provides basic M&E concepts and guidance on how to set up M&E system, gender and M&E, and a brief about method to collect data for the purpose of M&E.

Chapter II to Chapter VII are about selected methods and tools to collect data for M&E, e.g. Measuring and Reporting first and second level of results (Chapter II), How to conduct annual outcome survey (Chapter III), How to conduct RIMS and RIMS+ baseline and end-line survey (Chapter IV), Sampling methodology (Chapter V), How to conduct key informant interview (Chapter VI), and How to conduct focus group discussion (Chapter VII).

Chapter VIII and Chapter IX provide guideline to use the two software CSPro and SPSS for data entry and analysis.

The Annexes provide number of template questionnaires and forms developed by IFAD and DEPOCEN to facilitate the M&E system of IFAD projects in Viet Nam.


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